Appointlet stores all booking data indefinitely, allowing you to access your records and generate reports for both past and future meetings. The filtering tools available in the Meetings tab allow you to focus on specific meetings, members, or meeting types. Your search results can also be confined to a specific date range if needed. Let's take a look at to locate and use this tool.

Exporting Meeting Data

In the Meetings dashboard, click the ellipses (...) at the top of the page and select "Export Meeting Data (CSV)". The meeting data on the screen will start downloading.

Once the download is complete, your meeting data will be saved as a .CSV file in your device's Downloads folder. At this point, you're all set to import your report into a spreadsheet program of your choice.

Filtering for Specific Bookings

Before generating a report, it's important to decide which data you want to review. The filtering tools on the Meetings tab can help focus on certain data sets. For instance, you could use the date selector to target a specific date or range of dates for the export:

The filter tool on the right side of the screen can also be used to limit the booking information to a specific member, meeting type, and meeting status. This can be paired with the date range tool if needed.

Spreadsheet Columns

The table below includes all values stored by Appointlet in the CSV file. These will appear as columns in your spreadsheet when you import the CSV.

Meeting Data

Column Name	Description	Example
ID	Unique identifier for the meeting	1234567..
Meeting	Name of the meeting type that was scheduled	Sales Call, Consultation, etc.
Start Time	Time the meeting starts	9:30AM
End Time	Time the meeting ends	10:30AM
Start Date	Date the meeting starts	Aug. 15th, 2025
End Date	Date the meeting ends	Sept. 1st, 2025
Start Timestamp	Exact date and time meeting starts	2025-04-22T16:30:00+00:00
End Timestamp	Exact date and time meeting ends	2025-04-07T17:00:00+00:00
Location	How or where the meeting will take place	In-person, phone call, web conference
Conference URL	Video call link	https://meet.google.com/meeting-id
Status	Current state of the meeting	Approved, cancelled, requested

Attendee Data

Column Name	Description	Example
Attendee - ID	Unique identifier for the person who booked with you or a team member	1234..
Attendee - First Name	First name of the person you're meeting with	Steve
Attendee - Last Name	First name of the person you're meeting with	Wilson
Attendee - Email	Email of the person you're meeting with	name@email.com
Attendee - Timezone	Local time of the person you're meeting with	America/New York
Attendee - Status	Unless scheduling group meetings, this matches the meeting status	Approved, cancelled, requested
Attendee - Scheduled At	Exact time when the attendee scheduled the meeting	April 21, 2025, 4:56 p.m.
Attendee - UTM Source	Advanced tracking
Attendee - UTM Medium	Advanced tracking
Attendee - UTM Campaign	Advanced tracking
Attendee - UTM Content	Advanced tracking
Attendee - UTM Term	Advanced tracking

Host Data

Column Name	Description	Example
Host - ID	Unique identifier of the team member assigned as the meeting host, even if other members are present	123456..
Host - Name	First name of the team member assigned as the meeting host, even if other members are present	Susan
Host - Email	Last name of the team member assigned as the meeting host, even if other members are present	name@appointlet.com
Host - Timezone	Time zone of the team member assigned as the meeting host, even if other members are present	Europe/Berlin

Intake Form Responses

Column Name	Description	Example
Form - [custom name]	A column will be generated for each custom intake form field in the meeting type settings	Multiple choice options selected, custom text provided by the attendee, checkbox checked or unchecked, etc.