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Cancel or Reschedule Meetings from Google or Office 365/Outlook
Cancel or Reschedule Meetings from Google or Office 365/Outlook

Save time by editing your meetings in your calendar account without logging into Appointlet

Updated over a week ago

Keeping multiple platforms in sync can be a challenge. With Appointlet's Sync Calendar Changes feature, effortlessly mirror changes made in your Office 365 or Google calendar right within Appointlet.

Prerequisites

  • Ensure you have an active Appointlet account.

  • An Office 365 or Google calendar account is required.

  • For syncing to work, connect either the Office 365 or Google calendar to Appointlet. Integration guides available for Office 365 and Google.

How It Works & Benefits

  1. Automatic Meeting Updates: The feature actively tracks changes in your connected calendar and updates Appointlet meetings accordingly. This means:

    • Deleting a calendar event in your connected calendar will cancel the meeting in Appointlet.

    • Moving a calendar event in your connected calendar will reschedule the meeting in Appointlet.

  2. Automatic Notifications: Both hosts and attendees are kept in the loop with email notifications for every change, ensuring clear communication.

Setup & Testing

1. Access Calendar Sync: From your Appointlet dashboard, head to the Settings tab on the left navigation bar and select Calendar Sync.


​2. Activate the Feature: Locate the Sync Calendar Changes option at the bottom of the Calendar Sync menu. Turn it on by clicking the toggle switch so that it is blue.

3. Schedule a Test Meeting: To ensure synchronization works as intended, click the View Live button located at the top of the Pages tab. Schedule a test meeting, and confirm that it has been added to your Meetings tab.

4. Modify the Calendar Event: Log into your linked calendar. Here, you have the flexibility to delete the event, adjust its start time, or transfer it to a different date.

5. Assess the Modifications: Make your way back to the Meetings tab in Appointlet. Any tweaks made in your calendar will be mirrored here.
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Tip: Don't see your changes instantly? Give your browser a quick refresh.

Notifications Breakdown

  • Deletion of an Event: This action sends a cancellation email to both the attendee and the host, subsequently removing the meeting in Appointlet.

  • Rescheduling an Event: Adjusting either the date or time dispatches a 'rescheduled meeting' email notification to both the attendee and host.

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