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Limiting Daily or Weekly Meetings

How to limit your meetings per day or per week to avoid overbooking

Updated over a week ago

Scheduling is key to staying connected and productive, but too many meetings can overwhelm your day. Setting Meeting Limits is an effective safeguard to ensure you don't get overbooked. Appointlet allows you to limit the following:

  1. Meetings per day

  2. Meetings per week

  3. Hours spent in meetings per day

  4. Hours spent in meetings per week

These are global limits which means that meetings scheduled with you via any of the meeting types you're currently hosting will count toward your daily or weekly limit.

Setting Meeting Limits

To set your meeting limits, select the Availability option from the left navigation menu and then open the Meeting Limits tab. There are two types of limits in this menu: Maximum Meetings and Maximum Meeting Hours.

Maximum Meetings determine the number of meetings that can be scheduled with you each day or week, regardless of their length.

Maximum Meeting Hours determine how many total hours you'd like to spend in meetings throughout each day or week, regardless of the number of meetings scheduled. This limit is especially helpful if you offer meetings types that drastically vary in length.

Setting Limits for Team Members

Admins may toggle between team members via the dropdown list at the top right of the Availability menu to set unique limits on behalf of team members.
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Prioritizing Global Limits

Each meeting type includes its own "Maximum Meetings Per Day" rule, located in the Scheduling Rules tab. This rule applies specifically to the selected meeting type and does not account for meetings scheduled through others.

However, if you've assigned any value in the Meeting Limits menu, those limits will override the maximum meetings per day rule in your meeting type settings.

Keep in mind this override is specific to each team member. For meeting types in a team page, members who have Meeting Limits enabled will use their global limits, while those without Meeting Limits will use the meeting type's "maximum meetings per day" rule.

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