In order for people to schedule with you or your company, it's important to decide when you're available. Appointlet gives you full control over the times people are allowed to book with you, whether you're consistently available at the same times each week or on specific dates only. There are two ways to set up availability:

These options give you plenty of flexibility whether you and your team work separately or together. Before we review the tools for editing time slots, let's take a look at the two types of availability in more detail.

Click the Availability tab on the left navigation bar to open the Schedule Manager. Schedules configured here belong to specific team members and will follow them throughout the app.

This means that each team member may use the same schedule for multiple meeting types across separate scheduling pages.

The schedules you've configured in the Schedule Manager will be available for use in any meeting types you're assigned to. Click on a meeting type to open the meeting type settings. Start by visiting the Availability tab and select the "Use Schedules" option.

Next, click over to the Team Members tab. This is where you'll choose the schedule you want to use for the current meeting type. Click the schedule in the box next to your name under the "Schedules" column and choose the schedule you'd like to use for this meeting type. You can click the "Edit" button to the right of your schedule to return to the Schedule Manager and make any necessary changes to your schedule.

You can create as many schedules as needed. One will always be assigned as your default, which means it will be selected automatically any time you create a new meeting type. Having multiple schedules means you can pair them with the corresponding meeting types - and edit them all in one place!

Hint: We recommend naming your schedules so they match the meeting type they're meant to be used for.

Only those assigned to the "Admin" role in the Members menu may edit schedules on behalf of other team members. Those assigned to the "Manager" or "Member" roles may edit only their own schedules.

Admins can toggle between team members by clicking the "Editing" box at the top right corner of the Schedule Manager. Selecting a different team member from the dropdown list lets you see and edit the schedules assigned to the selected member.

If you need to make an exception to your schedule for a particular meeting type or use a single schedule for multiple team members, Ad Hoc Availability is a quick and easy solution. Simply click "Set up Ad Hoc Availability" at the top of the Availability tab in the meeting type settings to create a schedule specific to the current meeting type.

Selecting this option removes the "Schedule" column from the Team Members tab and will instead use the time slots configured in the Availability tab.

Whether using Schedules or Ad Hoc Availability, it's important to accurately configure the time slots you want to display on your scheduling page. The tools outlined below are applicable to both types of availability and can be found in both the Schedule Manager and the Availability tab of the meeting type settings menu.

By default, Appointlet displays availability on a repeating weekly basis. This means that any weekday/weekend availability you configure between Monday and Sunday will repeat indefinitely. This is a great set-and-forget strategy if you work regular hours each week.
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To update your weekly hours, click Edit Weekly Hours at the top right of the schedule itself. The editor window that appears give you full control over your time slots and weekdays.

To set availability on specific dates, click "Add Specific Dates" to the right of your weekly hours and select each date individually. You can choose more than one date at a time.

Important: Specific dates take priority over your weekly and seasonal hours, which means marking a specific date "unavailable" will remove all availability from that date.

Seasonal hours behave much like weekly hours in the sense that they repeat each week, but seasonal hours are limited to a date range of your choosing. This is a great tool for setting different business hours if you're traveling or if you work different hours depending on the time of year.

Click "Add Seasonal Hours" below your weekly hours to set your repeating seasonal schedule and date range.

Seasonal hours override weekly hours automatically, which means you don't need to make any changes to your weekly hours. Your availability will smoothly revert back to your weekly schedule once the seasonal date range has passed.

To update when your availability windows start and end each day, simply click on the time slots themselves in any of the availability editors and select a new start or end time from the dropdown menu.

To add a time slot to an empty weekday or to add extra windows of availability to a weekday, click the small plus (+) sign to the right of each weekday.

To remove availability from any weekdays, click the small "x" icon to the right of the times slots. If a weekday has more than one window of availability, you may remove them individually at your discretion. Weekdays with no availability are "unavailable" and will not display any time slots on the scheduling page.

If you need to apply custom time slots from one day to any others, Appointlet makes this quick and easy via the copy tool at the far right of each weekday. Click the copy icon to view a list of weekdays and select the checkbox next to each one you'd like to apply your custom times to.